This friendly architectural studio of 8 people near Dulwich is expanding quickly and now looking for an office manager to support the team. The role will likely be 1 day/week and involve finance administration, recruitment, client management, marketing, office logistics and practice development.
Typical duties include
- bookkeeping, invoicing, expenses and payroll administration (supported by Director and our accountants where appropriate)
- support to senior team on financial forecasts and planning
- day-to-day office management and procurement including liaison with IT consultants
- logistical and diary management for continuing professional development and training
- implementation of marketing activities such as initial monitoring of enquiries, website updates, newsletters and social media (supported by Head of Culture and Operations and relevant marketing consultants)
- co-ordination of social events
- assistance with staff recruitment, induction, and probationary processes (supported by Head of Culture and Operations and Director)
- development of key office management documents
- co-ordination of office health and safety
- assistance to the Director, Associate Director and Head of Culture and
- Operations on key practice projects
Qualities & skills required
Essential
- Demonstrable ability to undertake the above responsibilities
- Trustworthy, dependable and reliable
- Strong individual time management and ability to meet deadlines efficiently
- Impeccable organisational skills and demonstrable expertise in office management
- Strong numeracy skills
- Excellent verbal and written presentation skills and confidence in client facing scenarios
- Excellent interpersonal skills as well as the ability to work well independently
Desirable
- Previous experience working in similar roles in the UK architecture sector
- Familiarity with Xero, NeoOffice, Content Management Systems, social media marketing software
This job description reflects the core activities of the role although there will be changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognise this and adopt a flexible approach to work.