Legal Secretary/Administrator

This leading AJ100 architectural practice in south London is currently seeking a Legal Secretary/Administrator.

Summary of main responsibilities:

• Work with the Directors and Head of Professional Appointments to manage legal administrative duties
• Issue legal documentation to the Directors for signature
• Issue weekly appointment reports to the Directors
• Assist with legal negotiations and liaise with relevant parties to agree key clauses
• Liaise with solicitors and professional indemnity insurers to review all legal documentation
• Manage electronic and hardcopy project files and contract documentation
• Maintain appointment and PI notification schedules monitoring portal for new guidance
• Maintain warranties, fee proposals, fee agreements and deeds of appointments
• Maintain and issue collateral warranty schedule and PI notification report for the quarterly MRM meetings
• Agree collateral warranties and novation documentation with signed appointment
• Assist with the renewal of the professional indemnity insurance
• Assist with CPD presentations to the office
• Assist with formatting of company templates and guidance including technical guidance
• General typing, proofreading and formatting of all legal letters and contract documentation
• General administration duties including daily attendance, answering the telephone, coordinating project post and couriers, archiving and internal and external printing
• Work with the Quality Manager to ensure ISO 9001 procedures are complied with